What We Believe
Constitution and By-Laws
May 2014 1
Constitution Ratified November 6, 2005
Constitution and Bylaws submitted to this congregation for action
First Reading: April 23, 2006
Second Reading and ratification: May 7, 2006
Amendments Ratified May 4, 2008
Amendments Ratified April 28, 2013
Amendments Ratified May 4, 2014
Synod Approval
December 6, 2014
Lutheran Church of the Holy Trinity
• Gathering to worship
• Serving through Christ
• Welcoming All into God's Grace
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Constitution,
Bylaws,
and
Continuing Resolutions
of the
Lutheran Church of the Holy
Trinity
iv
May 2014
CODIFICATION EXPLANATION
Ease of use: The provisions of this congregation’s Constitution, Bylaws, and Continuing Resolutions that pertain to the same matter are
placed together for clarity and ease in use. This arrangement requires that the three types of material be identified as
follows:
a. All constitutional provisions are printed in bold face type.
b. All bylaw provisions are printed in light face type.
c. All continuing resolutions are printed in italic type.
All provisions in the Model Constitution for Congregations are prefaced with “C” to distinguish these provisions from
comparable ones in the synodical and church-wide constitutions.
Required provisions: Sections of this constitution marked by an asterisk [*] are required when a congregation amends its governing
documents. These sections must be used without alteration or amendment of the text in any manner (neither additions nor
deletions). This is in keeping with provision 9.52. in the Constitution, Bylaws, and Continuing Resolutions of the
Evangelical Lutheran Church in America. This provision stipulates that when a congregation of this church “wishes to
amend any provision of its governing documents, the governing documents of that congregation shall be so amended to
conform to 9.25.b.” in the church-wide constitution. The provisions herein marked by an asterisk are those that are indicated
as required in ELCA constitutional provision 9.25.b.
Review by synod: In keeping with provisions that apply to all congregations of the church, each congregation is to provide a copy of its
governing documents to the synod. As specified by ELCA bylaw 9.53.03. (numbering as listed in 1991 and subsequent
editions). All proposed changes in the constitution or incorporation documents of a congregation shall be referred to the synod
with which the congregation is affiliated. The synod shall approve or disapprove the proposed changes within 120 days of
receipt thereof, and shall notify the congregation of its decision; in absence of a decision the changes shall go into effect.
Numerical sequence: A numerical sequence indicates (a) general subject, (b) constitutional provisions, (c) bylaws, and (d) continuing
resolutions.
a. Major sectors are designated as chapters. The chapter designation becomes the first number in the codification
sequence and is followed by a period. Thus, provisions in “Chapter 8. Membership” are preceded by “8.”
b. Constitutional provisions are codified with two sets of numbers: the chapter number and a two-digit number preceding
the second period in the codification. Thus, one constitutional provision related to “Membership” is codified *C8.02.
c. Bylaw provisions are codified with three sets of numbers: the chapter number, the related constitutional provision
number, and a two-digit number. Thus, one bylaw provision related to “Membership” would be codified C8.03.01.
Each congregation may develop its own bylaws and continuing resolutions, but no such bylaws or continuing
resolutions may conflict with this constitution, the constitution and bylaws of the Evangelical Lutheran Church in
America, and the constitution of the synod, as indicated in *C6.03.e.
d. The Congregation Council may adopt “continuing resolutions,” which may provide descriptions of operational patterns
or of the ongoing responsibilities of committees or other units within the organizational structure of the congregation.
Within the governing documents of a congregation, continuing resolutions are the provisions most easily amended.
Unlike constitutional provisions and bylaws, continuing resolutions may be updated regularly by the Congregation
Council without the necessity of calling a regular or special Congregation Meeting. Continuing resolutions also are
codified with three sets of numbers except that the third set is preceded by a capital letter. Thus, a continuing
resolution might be numbered C13. to designate the chapter; C13.11. to designate the subject matter within the chapter;
and the third set might be numbered A06. in the codification C13.11.A06. to indicate by the “A” that it is the first
continuing resolution regarding that subject and to indicate by the “06” that it was adopted in 2006.
e. When many related provisions are parts of a unit that are considered inseparable, they normally are lettered “a,” “b,”
“c,” etc. When related provisions are part of a unit but considered separable, such as a list of duties, they are normally
numbered in sequence. If the related provisions cannot be clearly judged to be separable or inseparable, preference will
be given to a number sequence.
Missing numbers: You may notice that certain numbers seem to be missing from the numbering sequence in some chapters. That is
intentional. In the style followed here, the number “.10.” and multiples thereof have been reserved for possible use as
section headings in future editions. Therefore, in the sequence, for example, of Chapters 1, 9, and 12, these “.10.” numbers
do not appear.
References to church: In the governing documents, “Church” with a capital letter is used in references to the one, holy, catholic, and
apostolic Church. In references to the Evangelical Lutheran Church in America, the words “church” and “this church” in
lower case letters are employed, although, for clarity in this constitution, the full name or “ELCA” normally is used.
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*PREAMBLE
We, baptized members of the Church of Christ, responding in faith to the call of the
Holy Spirit through the Gospel, desiring to unite together to preach the Word,
administer the sacraments, and carry out God’s mission, do hereby adopt this
constitution and solemnly pledge ourselves to be governed by its provisions. In the
name of the Father and of the Son and of the Holy Spirit.
CHAPTER 1. NAME AND INCORPORATION
C1.01. The name of this congregation shall be Lutheran Church of the Holy Trinity.
C1.02. For the purpose of this constitution, and the accompanying bylaws, and continuing
resolutions, the congregation of Lutheran Church of the Holy Trinity is hereinafter
designated as “this congregation.”
C1.11. This congregation shall be incorporated under the laws of the State of Hawaii.
C1.11.01. The seal of this congregation represents God’s creation with sky, land, and sea. A
Hawaiian theme is represented by the palm tree, mountains, and the fish, which is
intermingled with the Holy Trinity symbol. The seal was designed by Carmen Sapp.
CHAPTER 2. CONFESSION OF FAITH
*C2.01. This congregation confesses the Triune God, Father, Son, and Holy Spirit.
*C2.02. This congregation confesses Jesus Christ as Lord and Savior and the Gospel as the
power of God for the salvation of all who believe.
a. Jesus Christ is the Word of God incarnate, through whom everything was made
and through whose life, death, and resurrection God fashions a new creation.
b. The proclamation of God’s message to us as both Law and Gospel is the Word of
God, revealing judgment and mercy through word and deed, beginning with the
Word in creation, continuing in the history of Israel, and centering in all its fullness
in the person and work of Jesus Christ.
c. The canonical Scriptures of the Old and New Testaments are the written Word of
God. Inspired by God’s Spirit speaking through their authors, they record and
announce God’s revelation centering in Jesus Christ. Through them God’s Spirit
speaks to us to create and sustain Christian faith and fellowship for service in the
world.
*C2.03. This congregation accepts the canonical Scriptures of the Old and New Testaments as
the inspired Word of God and the authoritative source and norm of its proclamation,
faith, and life.
*C2.04. This congregation accepts the Apostles’, Nicene, and Athanasian Creeds as true
declarations of the faith of this congregation.
*C2.05. This congregation accepts the Unaltered Augsburg Confession as a true witness to the
Gospel, acknowledging as one with it in faith and doctrine all churches that likewise
accept the teachings of the Unaltered Augsburg Confession.
*C2.06. This congregation accepts the other confessional writings in the Book of Concord,
namely, the Apology of the Augsburg Confession, the Smalcald Articles and the
Treatise, the Small Catechism, the Large Catechism, and the Formula of Concord, as
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further valid interpretations of the faith of the Church.
*C2.07. This congregation confesses the Gospel, recorded in the Holy Scripture and confessed
in the ecumenical creeds and Lutheran confessional writings, as the power of God to
create and sustain the Church for God’s mission in the world.
CHAPTER 3. NATURE OF THE CHURCH
*C3.01. All power in the Church belongs to our Lord Jesus Christ, its head. All actions of this
congregation are to be carried out under his rule and authority.
*C3.02. The Church exists both as an inclusive fellowship and as local congregations gathered
for worship and Christian service. Congregations find their fulfillment in the universal
community of the Church, and the universal Church exists in and through
congregations. The Evangelical Lutheran Church in America, therefore, derives its
character and powers both from the sanction and representation of its congregations
and from its inherent nature as an expression of the broader fellowship of the faithful.
In length, it acknowledges itself to be in the historic continuity of the communion of
saints; in breadth, it expresses the fellowship of believers and congregations in our day.
*C3.03. The name Evangelical Lutheran Church in America (ELCA or "this church") as used
herein refers in general references to this whole church, including its three expressions:
-congregations, synods, and the churchwide organization. The name Evangelical
Lutheran Church in America is also the name of the corporation of the churchwide
organization to which specific references may be made herein.
CHAPTER 4. STATEMENT OF PURPOSE
*C4.01. The Church is a people created by God in Christ, empowered by the Holy Spirit, called
and sent to bear witness to God’s creative, redeeming, and sanctifying activity in the
world.
*C4.02. To participate in God’s mission, this congregation as a part of the Church shall:
a. Worship God in proclamation of the Word and administration of the sacraments
and through lives of prayer, praise, thanksgiving, witness, and service.
b. Proclaim God’s saving Gospel of justification by grace for Christ’s sake through
faith alone, according to the apostolic witness in the Holy Scripture, preserving and
transmitting the Gospel faithfully to future generations.
c. Carry out Christ’s Great Commission by reaching out to all people to bring them to
faith in Christ and by doing all ministry with a global awareness consistent with the
understanding of God as Creator, Redeemer, and Sanctifier of all.
d. Serve in response to God’s love to meet human needs, caring for the sick and the
aged, advocating dignity and justice for all people, working for peace and
reconciliation among the nations, standing with the poor and powerless, and
committing itself to their needs.
e. Nurture its members in the Word of God so as to grow in faith and hope and love,
to see daily life as the primary setting for the exercise of their Christian calling, and
to use the gifts of the Spirit for their life together and for their calling in the world.
f. Manifest the unity given to the people of God by living together in the love of Christ
and by joining with other Christians in prayer and action to express and preserve
the unity which the Spirit gives.
*C4.03. To fulfill these purposes, this congregation shall:
a. Provide services of worship at which the Word of God is preached and the
sacraments are administered.
b. Provide pastoral care and assist all members to participate in this ministry.
c. Challenge, equip, and support all members in carrying out their calling in their
daily lives and in their congregation.
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d. Teach the Word of God.
e. Witness to the reconciling Word of God in Christ, reaching out to all people.
f. Respond to human need, work for justice and peace, care for the sick and the
suffering, and participate responsibly in society.
g. Motivate its members to provide financial support for the congregation’s ministry
and the ministry of other parts of the Evangelical Lutheran Church in America.
h. Foster and participate in interdependent relationships with other congregations,
the synod, and the church- wide organization of the Evangelical Lutheran Church
in America.
i. Foster and participate in ecumenical relationships consistent with churchwide
policy.
*C4.04. This congregation shall develop an organizational structure to be described in the
bylaws. The Congregation Council shall prepare descriptions of the responsibilities of
each committee, task force, or other organizational group and shall review their
actions. Such descriptions shall be contained in continuing resolutions in the section on
the Congregation Committees.
*C4.05. This congregation shall, from time to time, adopt a mission statement which will
provide specific direction for its programs.
C4.05.01. This congregation’s mission statement is:
Lutheran Church of the Holy Trinity:
• Gathering to Worship
• Serving through Christ
• Welcoming All into God’s Grace
*C4.06. References herein to the nature of the relationship between the three expressions of this
church -- congregations, synods, and the churchwide organization -- as being
interdependent or as being in a partnership relationship describe the mutual
responsibility of these expressions in God's mission and the fulfillment of the purposes
of this church as described in this chapter, and do not imply or describe the creation of
partnerships, co-ventures, agencies, or other legal relationships recognized in civil law.
CHAPTER 5. POWERS OF THE CONGREGATION
*C5.01. The powers of this congregation are those necessary to fulfill its purpose.
*C5.02. The powers of this congregation are vested in the Congregation Meeting called and
conducted as provided in this constitution and bylaws.
*C5.03. Only such authority as is delegated to the Congregation Council or other
organizational units in this congregation’s governing documents is recognized. All
remaining authority is retained by the congregation. The congregation is authorized to:
a. call a pastor as provided in Chapter 9;
b. terminate the call of a pastor as provided in Chapter 9;
c. call or terminate the call of associates in ministry, deaconesses, and diaconal
ministers in conformity with the applicable policy of the Evangelical Lutheran
Church in America;
d. adopt amendments to the constitution, as provided in Chapter 17, amendments to
the bylaws, as specified in Chapter 16, and continuing resolutions, as provided in
Chapter 18.
e. approve the annual budget;
f. acquire real and personal property by gift, devise, purchase, or other lawful means;
g. hold title to and use its property for any and all activities consistent with its
purpose;
h. sell, mortgage, lease, transfer, or otherwise dispose of its property by any lawful
means;
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i. elect its officers, Congregation Council, boards, and committees, and require them
to carry out their duties in accordance with the constitution, bylaws, and
continuing resolutions; and
j. terminate its relationship with the Evangelical Lutheran Church in America as
provided in Chapter 6.
*C5.04. This congregation shall choose from among its voting members laypersons to serve as
voting members of the Synod Assembly as well as persons to represent it at meetings of
any conference, cluster, coalition, or other area subdivision of which it is a member.
The number of persons to be elected by the congregation and other qualifications shall
be as prescribed in guidelines established by the Pacifica Synod of the Evangelical
Lutheran Church in America.
C5.04.01. A minimum of one male and one female Synod Assembly representatives shall be
nominated and elected at the November semi-annual Congregation Meeting.
C5.05. This congregation may have a mission endowment fund that will operate as specified in
this congregation’s bylaws. The purpose of the mission endowment fund is to provide
for mission work beyond the operational budget of this congregation.
CHAPTER 6. CHURCH AFFILIATION
*C6.01. This congregation shall be an interdependent part of the Evangelical Lutheran Church
in America or its successor, and of the Pacifica Synod of the Evangelical Lutheran
Church in America. This congregation is subject to the discipline of the Evangelical
Lutheran Church in America.
*C6.02. This congregation accepts the Confession of Faith and agrees to the Purposes of the
Evangelical Lutheran Church in America and shall act in accordance with them.
*C6.03. This congregation acknowledges its relationship with the Evangelical Lutheran Church
in America in which:
a. This congregation agrees to be responsible for its life as a Christian community.
b. This congregation pledges its financial support and participation in the life and
mission of the Evangelical Lutheran Church in America.
c. This congregation agrees to call pastoral leadership from the clergy roster of the
Evangelical Lutheran Church in America in accordance with its call procedures
except in special circumstances and with the approval of the bishop of the synod.
These special circumstances are limited either to calling a candidate approved for
the roster of ordained ministers of the Evangelical Lutheran Church in America or
to contracting for pastoral services with an ordained minister of a church body with
which the Evangelical Lutheran Church in America officially has established a
relationship of full communion.
d. This congregation agrees to consider associates in ministry, deaconesses, and
diaconal ministers for call to other staff positions in the congregation according to
the procedures of the Evangelical Lutheran Church in America.
e. This congregation agrees to file this constitution and any subsequent changes to this
constitution with the synod for review to ascertain that all of its provisions are in
agreement with the constitution and bylaws of the Evangelical Lutheran Church in
America and with the constitution of the synod.
*C6.04. Affiliation with the Evangelical Lutheran Church in America may be terminated as
follows:
a. This congregation takes action to dissolve.
b. This congregation ceases to exist.
c. This congregation is removed from membership in the Evangelical Lutheran
Church in America according to the procedures for discipline of the Evangelical
Lutheran Church in America.
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d. This congregation follows the procedures outlined in *C6.05.
*C6.05. A congregation may terminate its relationship with this church by the following
procedure:
a. A resolution indicating the intent to terminate its relationship must be adopted at a
legally called and conducted special meeting of the congregation by a two-thirds
vote of the voting members present. Such meeting may be held no sooner than 30
days after written notice of the meeting is received by the bishop of the synod,
during which time the congregation shall consult with the bishop and the bishop’s
designees, if any. The times and manner of the consultation shall be determined by
the bishop in consultation with the congregation council. Unless he or she is a voting
member of the congregation, the bishop and the bishop’s designees, if any, shall
have voice but not vote at the meeting.
b. The secretary of the congregation shall submit a copy of the resolution to the bishop,
attesting that the special meeting was legally called and conducted and certifying the
outcome of the vote, and shall mail a copy of the resolution to voting members of the
congregation. This notice shall be submitted within 10 days after the resolution has
been adopted.
c. The bishop of the synod and the congregation shall continue in consultation, as
specified in paragraph a. above, during a period of at least 90 days after receipt by
the synod of the notice as specified in paragraph b. above.
d. If the congregation, after such consultation, still seeks to terminate its relationship,
such action may be taken at a legally called and conducted special meeting by a twothirds
vote of the voting members present. Notice of the meeting shall be mailed to
all voting members and to the bishop at least 10 days in advance of the meeting.
Unless he or she is a voting member of the congregation, the bishop and the bishop’s
designees, if any, shall have voice but not vote at the meeting.
e. A copy of the resolution, attesting that the special meeting was legally called and
conducted and certifying the outcome of the vote, shall be sent to the bishop within
10 days after the resolution has been adopted, at which time the relationship
between the congregation and this church shall be terminated subject to paragraphs
g., h., and i. below. Unless this notification to the bishop also certifies that the
congregation has voted by a two-thirds vote to affiliate with another Lutheran
denomination, the congregation will be conclusively presumed to be an independent
or non-Lutheran church.
f. Notice of termination shall be forwarded by the bishop to the secretary of this
church, who shall report the termination to the Churchwide Assembly.
g. Congregations seeking to terminate their relationship with this church which fail or
refuse to comply with each of the foregoing provisions in *C6.05. shall be required
to receive synod council approval before terminating their membership in this
church.
h. Congregations which had been members of the Lutheran Church in America shall
be required, in addition to complying with the foregoing provisions in *C6.05., to
receive synodical approval before terminating their membership in this church.
i. Congregations established by the Evangelical Lutheran Church in America shall be
required, in addition to complying with the foregoing provisions in *C6.05., to
satisfy all financial obligations to this church and receive synod council approval
before terminating their membership in this church.
j. If a congregation fails to achieve the required two-thirds vote of voting members
present at the congregation’s first meeting as specified in paragraph a. above,
another special meeting to consider termination of relationship with this church
may be called no sooner than six months after that first meeting. If a congregation
fails to achieve the required two-thirds vote of voting members present at the
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congregation’s second meeting as specified in paragraph d. above, another attempt
to consider termination of relationship with this church must follow all
requirements of *C6.05. and may begin no sooner than six months after that second
meeting.
*C6.06. If this congregation considers relocation, it shall confer with the bishop of the synod in
which it is territorially located and the appropriate unit of the churchwide organization
before any steps are taken leading to such action. The approval of the Synod Council
shall be received before any such action is effected.
*C6.07. If this congregation considers developing an additional site to be used regularly for
worship, it shall confer with the bishop of the synod in which it is territorially located
and the appropriate unit of the churchwide organization before any steps are taken
leading to such action.
CHAPTER 7. PROPERTY OWNERSHIP
*C7.01. If this congregation ceases to exist, title to undisposed property shall pass to the
Pacifica Synod of the Evangelical Lutheran Church in America.
*C7.02. If this congregation is removed from membership in the Evangelical Lutheran Church
in America according to its procedure for discipline, title to property shall
continue to reside in this congregation.
*C7.03. If a two-thirds majority of the voting members of this congregation present at a legally
called and conducted special meeting of this congregation vote to transfer to another
Lutheran church body, title to property shall continue to reside in this congregation,
provided the process for termination of relationship in *C6.05. has been followed.
Before this congregation takes action to transfer to another Lutheran church body, it
shall consult with representatives of the Pacifica Synod.
*C7.04. If a two-thirds majority of the voting members of this congregation present at a legally
called and conducted special meeting of this congregation vote to become independent
or relate to a non-Lutheran church body and have followed the process for termination
of relationship in *C6.05., title to property of this congregation shall continue to reside
in this congregation only with the consent of the Synod Council. The Synod Council,
after consultation with this congregation by the established synodical process, may give
approval to the request to become independent or to relate to a non-Lutheran church
body, in which case title shall remain with the majority of this congregation. If the
Synod Council fails to give such approval, title shall remain with those members who
desire to continue as a congregation of the Evangelical Lutheran Church in America.
CHAPTER 8. MEMBERSHIP
*C8.01. Members of this congregation shall be those baptized persons on the roll of this
congregation at the time that this constitution is adopted and those who are admitted
thereafter and who have declared and maintain their membership in accordance with
the provisions of this constitution and its bylaws.
*C8.02. Members shall be classified as follows:
a. Baptized members are those persons who have been received by the Sacrament of
Holy Baptism in this congregation, or, having been previously baptized in the name
of the Triune God, have been received by certificate of transfer from other
Lutheran congregations or by affirmation of faith.
b. Confirmed members are baptized persons who have been confirmed in this
congregation, those who have been received by adult baptism or by transfer as
confirmed members from other Lutheran congregations, or baptized persons
received by affirmation of faith.
c. Voting members are confirmed members. Such confirmed members, during the
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current or preceding calendar year, shall have communed in this congregation and
shall have made a contribution of record to this congregation. Members of this
congregation who have satisfied these basic standards shall have the privilege of
voice and vote at every regular and special meeting of the congregation.
d. Associate members are persons holding membership in other Lutheran
congregations who wish to retain such membership but desire to participate in the
life and mission of this congregation, or persons who wish to retain a relationship
with this congregation while being members of other congregations. They have all
the privileges and duties of membership except voting rights and eligibility for
elected offices or membership on the Congregation Council of this congregation.
C8.02.01. For residents and temporary visitors whose primary residence and church membership is
elsewhere, there is a unique nature for these associate members while staying or residing in
the Kona community.
a. These associate members are assured the same measure of pastoral care, concern, prayer,
and visitation as members. Provision will be made for advisory roles for associate
membership on the Congregation Council where the associate membership will have
voice but no vote.
b. These associate members will participate regularly in worship and other activities in this
congregation, contribute a share of their offerings for the support of the Lutheran Church
of the Holy Trinity, serve actively in ministries of this congregation, and notify their
home congregations of this relationship thereby supporting a sense of partnership and
shared relationship.
c. This congregation encourages the early involvement of these associate members in the
many ministries and committees of this congregation while the associate members are
living in the Kona community. Such ministry and committee membership (not including
Congregation Council) includes both voice and vote.
d. Active communication will be maintained with associate members while the associate
members are away from the Kona community via monthly newsletter, Internet, etc.
*C8.03. All applications for confirmed membership shall be submitted to and shall require the
approval of the Congregation Council.
C8.03.01. Applicants shall present their applications to the pastor, who shall counsel with them to
determine whether they will join by affirmation, through baptism, or by transfer. The pastor
shall present their names to the Congregation Council for acceptance.
C8.03.02. New members shall be received into this congregation as needed with a reception following
the service.
*C8.04. It shall be the privilege and duty of members of this congregation to:
a. make regular use of the means of grace, both Word and sacraments;
b. live a Christian life in accordance with the Word of God and the teachings of the
Lutheran church; and
c. support the work of this congregation, the synod, and the churchwide organization
of the Evangelical Lutheran Church in America through contributions of their
time, abilities, and financial support as biblical stewards.
C8.04.01. All baptized Christians who profess faith in Jesus Christ as Lord and Savior and who believe
that Jesus is truly present in the bread and wine are welcome to commune. Visiting
Christians who commune at their home parish are also welcome at our table. Our policy is to
admit children to communion at an age determined by their parent(s) in consultation with the
pastor. If a parent has a child that the parent feels is ready to receive his or her first
communion, the parent must contact the pastor. Children who do not commune are
encouraged to come to the communion rail for personal blessing.
*C8.05. Membership in this congregation shall be terminated by any of the following:
a. death;
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b. resignation;
c. transfer or release;
d. disciplinary action in accordance with provision 20.40 and the accompanying
bylaws;
e. removal from the roll due to inactivity as defined in the bylaws. Such persons who
have been removed from the roll of members shall remain persons for whom the
Church has a continuing pastoral concern.
C8.05.01. A member of this congregation who has not attended worship services and has not made a
financial contribution of record or volunteered time and talent to this congregation during a
consecutive twenty-four month period without good cause shall be deemed inactive and
removed from the roll of members.
CHAPTER 9. THE PASTOR
*C9.01. Authority to call a pastor shall be in this congregation by at least a two-thirds
majority ballot vote of members present and voting at a meeting legally called for that
purpose. Before a call is issued, the officers, or a committee elected by this congregation
to recommend the call, shall seek the advice and help of the bishop of the synod.
*C9.02. Only a member of the clergy roster of the Evangelical Lutheran Church in America or
a candidate for the roster of ordained ministers who has been recommended for the
congregation by the synodical bishop may be called as a pastor of this congregation.
*C9.03. Consistent with the faith and practice of the Evangelical Lutheran Church in America,
a. Every ordained minister shall:
1) preach the Word;
2) administer the sacraments;
3) conduct public worship;
4) provide pastoral care; and
5) speak publicly to the world in solidarity with the poor and oppressed, calling
for justice and proclaiming God’s love for the world.
b. Each ordained minister with a congregational call shall, within the congregation:
1) offer instruction, confirm, marry, visit the sick and distressed, and bury the
dead;
2) supervise all schools and organizations of this congregation;
3) install regularly elected members of the Congregation Council; and
4) with the council, administer discipline.
c. Every pastor shall:
1) strive to extend the Kingdom of God in the community, in the nation, and
abroad;
2) seek out and encourage qualified persons to prepare for the ministry of the
Gospel;
3) impart knowledge of this church and its wider ministry through distribution of
its periodicals and other publications; and
4) endeavor to increase the support given by the congregation to the work of the
churchwide organization of the Evangelical Lutheran Church in America
(ELCA) and of the Pacifica Synod of the ELCA.
*C9.04. The specific duties of the pastor, compensation, and other matters pertaining to the
service of the pastor shall be included in a letter of call, which shall be attested by the
bishop of the synod.
*C9.05. a. The call of a congregation, when accepted by a pastor, shall constitute a continuing
mutual relationship and commitment, which shall be terminated only by death or,
following consultation with the synodical bishop, for the following reasons:
1) mutual agreement to terminate the call or the completion of a call for a specific
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term;
2) resignation of the pastor, which shall become effective, unless otherwise agreed,
no later than 30 days after the date on which it was submitted;
3) inability to conduct the pastoral office effectively in the congregation in view of
local conditions;
4) physical disability or mental incapacity of the pastor;
5) suspension of the pastor through discipline for more than three months;
6) resignation or removal of the pastor from the roster of ordained ministers of this
church;
7) termination of the relationship between this church and the congregation;
8) dissolution of the congregation or termination of a parish arrangement; or
9) suspension of the congregation through discipline for more than six months.
b. When allegations of physical disability or mental incapacity of the pastor under
paragraph a.4) above, or ineffective conduct of the pastoral office under
paragraph a.3) above, have come to the attention of the bishop of the synod,
1) the bishop in his or her sole discretion may investigate such conditions
personally together with a committee of two ordained ministers and one
layperson, or
2) when such allegations have been brought to the synod's attention by an official
recital of allegations by the Congregation Council or by a petition signed by at
least one-third of the voting members of the congregation, the bishop personally
shall investigate such conditions together with a committee of two ordained
ministers and one layperson.
c. In case of alleged physical disability or mental incapacity under paragraph a.4)
above, the bishop's committee shall obtain and document competent medical
opinion concerning the pastor's condition. When a disability or incapacity is
evident to the committee, the bishop of the synod may declare the pastorate vacant
and the pastor shall be listed on the clergy roster as disabled. Upon removal of the
disability and restoration of the pastor to health, the bishop shall take steps to
enable the pastor to resume the ministry, either in the congregation last served or
in another appropriate call.
d. In the case of alleged local difficulties that imperil the effective functioning of the
congregation under paragraph a.3) above, the bishop's committee shall endeavor
to hear from all concerned persons, after which the bishop together with the
committee shall present their recommendations first to the pastor and then to the
congregation. The recommendations of the bishop's committee must address
whether the pastor's call should come to an end and, if so, may suggest
appropriate severance arrangements. The committee may also propose other
actions that should be undertaken by the congregation and by the pastor, if
appropriate. If the pastor and congregation agree to carry out such
recommendations, no further action need taken by the synod.
e. If either party fails to assent to the recommendations of the bishop's committee
concerning the pastor's call, the congregation may dismiss the pastor only at a
legally called meeting after consultation with the bishop, either (a) by a two-thirds
majority vote of the voting members present and voting where the bishop and the
committee did not recommend termination of the call, or (b) by a simple majority
vote of the voting members present and voting where the bishop and the committee
recommended termination of the call.
f. If, in the course of proceedings described in paragraph c. or paragraph d. above,
the bishop's committee concludes that there may be grounds for disciplinary action,
the committee shall make recommendations concerning disciplinary action in
May 2014 10 *ELCA Required Provision
accordance with the provisions of this church's constitution, bylaws, and
continuing resolutions.
*C9.06. At a time of pastoral vacancy, an interim pastor shall be appointed by the bishop of the
synod with the consent of this congregation or the Congregation Council.
*C9.07. During the period of service, an interim pastor shall have the rights and duties in the
congregation of a regularly called pastor and may delegate the same in part to a supply
pastor with the consent of the bishop of the synod and this congregation or
Congregation Council. The interim pastor and any ordained pastor providing
assistance shall refrain from exerting influence in the selection of a pastor. Unless
previously agreed upon by the Synod Council, an interim pastor is not available for a
regular call to the congregation served.
*C9.08. This congregation shall make satisfactory settlement of all financial obligations to a
former pastor before calling a successor. A pastor shall make satisfactory settlement of
all financial obligations to this congregation before beginning service in a call to
another congregation or employment in another ministry setting related to the
Evangelical Lutheran Church in America.
*C9.09. When a pastor is called to serve in company with another pastor or pastors, the
privileges and responsibilities of each pastor shall be specified in documents to
accompany the call and to be drafted in consultation involving the pastors, the
Congregation Council, and the bishop of the synod. As occasion requires, the
documents may be revised through a similar consultation.
*C9.11. With the approval of the bishop of the synod, the congregation may depart from
*C9.05.a. and call a pastor for a specific term. Details of such calls shall be in writing
setting forth the purpose and conditions involved. Prior to the completion of a term, the
bishop or a designated representative of the bishop shall meet with the pastor and
representatives of the congregation for a review of the call. Such a call may also be
terminated before its expiration in accordance with the provisions of *C9.05.a.
*C9.12. The pastor of this congregation:
a. shall keep accurate parochial records of all baptisms, confirmations, marriages,
burials, communicants, members received, members dismissed, or members
excluded from the congregation;
b. shall submit a summary of such statistics annually to the synod; and
c. shall become a member of this congregation upon receipt and acceptance of the
letter of call. In a parish of multiple congregations, the pastor shall hold
membership in one of the congregations.
*C9.13. The pastor(s) shall submit a report of his or her ministry to the bishop of the synod at
least 90 days prior to each regular meeting of the Synod Assembly.
*C9.14. The parochial records of this congregation shall be maintained by the pastor and shall
remain the property of the congregation. The secretary of this congregation shall attest
in writing to the bishop of this synod that such records have been placed in his or her
hands in good order by a departing pastor before the installation of that pastor in
another field of labor or the granting by the synod of retired status to the pastor.
C9.20. Ecumenical pastoral ministry.
C9.21. Under special circumstances, subject to the approval of the synodical bishop and the
concurrence of this congregation, an ordained minister of a church body with which
the Evangelical Lutheran Church in America officially has established a relationship of
full communion may serve temporarily as pastor of this congregation under a contract
between the congregation and the ordained minister in a form proposed by the
synodical bishop and approved by the congregation
May 2014 11 *ELCA Required Provision
CHAPTER 10. CONGREGATION MEETING
C10.01. The semi-annual meetings of this congregation shall be held as specified in the bylaws.
C10.01.01. The Congregation Council secretary is responsible for obtaining, prior to each Congregation
Meeting, the current roster of voting members.
C10.01.02. The semi-annual Congregation Meetings shall be held the first Sunday in May and the first
Sunday in November.
a. The items of the business at the May Congregation Meeting shall normally include:
1. Opening prayer.
2. Approval of the minutes of the previous Congregation Meeting.
3. Written reports of the pastor, Congregation Council, treasurer, selected
committees/ministries, and others.
4. Election of executive officers, members of the Congregation Council, and the
Nominating Committee.
5. Unfinished business.
6. New business.
7. Closing prayer.
b. The items of business at the November Congregation Meeting shall normally include:
1. Opening prayer.
2. Approval of the minutes of the previous Congregation Meeting.
3. Approval of the budget for the following calendar year.
4. Election of Synod Assembly representatives.
5. Unfinished business.
6. New business.
7. Closing prayer.
C10.02. A special Congregation Meeting may be called by the pastor, the Congregation
Council, or the president of this congregation, and shall be called by the president of
the congregation upon the written request of 25% of the voting members. The
president of the Congregation Council shall call a special meeting upon request of
the synodical bishop. The call for each special meeting shall specify the purpose for
which it is to be held, and no other business shall be transacted.
C10.02.01. The Congregation Council secretary is responsible for obtaining, prior to each special
Congregation Meeting, the current roster of voting members.
C10.02.02. Items of business at special Congregation Meetings shall include:
a. Opening prayer.
b. Special meeting business.
c. Closing prayer.
C10.03. Notice of all meetings of this congregation shall be given at the services of worship on
the preceding two consecutive Sundays and by mail or electronic means, as permitted
by state law, to all voting members at least 10 days in advance of the date of the
meeting.
C10.03.01. While the notice of the meeting shall be given primary emphasis and be the first item in the
mailing, other information may be included in this mailing.
C10.03.02. The vote of this congregation shall be by written ballot in the following cases:
a. To elect the officers and members of the Congregation Council, unless there is only one
candidate.
b. To adopt or amend the Articles of Incorporation, the constitution (C17.02.) or bylaws
(C16.02.) of this congregation.
c. To call a pastor or to request a resignation.
d. To dismiss a member from this congregation.
e. To remove a member of the Congregation Council.
f. To sever membership from the ELCA.
May 2014 12 *ELCA Required Provision
g. To buy, sell, or encumber real property.
h. When requested by ten or more voting members present.
C10.04. 25 voting members shall constitute a quorum.
C10.05. Voting by proxy or by absentee ballot shall not be permitted.
C10.06. All actions approved by the congregation shall be by majority vote of those members
present and voting, except as otherwise provided in this constitution or by state law.
C10.07. Robert’s Rules of Order, Newly Revised In Brief, latest edition, shall govern
parliamentary procedure of all meetings of this congregation.
CHAPTER 11. OFFICERS OF THIS CONGREGATION
C11.01. The officers of this congregation shall be a president, vice president, secretary, and
treasurer.
a. Duties of the officers shall be specified in the bylaws.
b. The officers shall be voting members of the congregation.
c. Officers of this congregation shall serve similar offices of the Congregation Council
and shall be voting members of the Congregation Council.
C11.01.01. The president shall:
1. Set the agenda for monthly Congregation Council meetings and meetings of this
congregation.
2. Preside at all meetings of this congregation, Congregation Council, and any other
congregation assemblies called for the purpose of conducting the business of this
congregation.
3. Coordinate the work of committees/ministries that are established by the Congregation
Council and be an ex-officio (non-voting) member of all committees/ministries of this
congregation.
4. Deliver the annual report to this congregation at the May Congregation Meeting.
5. With Congregation Council approval, appoint committee members to special committees
created by the Congregation Council.
6. Appoint a standing parliamentarian or a parliamentarian per diem for meetings of this
congregation or Congregation Council.
7. Execute Letters of Call.
8. Sign Disbursement Requests and contracts for amounts greater than $1,000.00.
9. Have regular communications with this congregation through the newsletter.
C11.01.02. The vice president shall:
1. Perform the duties of president in the president’s absence, incapacity, or at the
president’s request.
2. Provide administrative support to the president as needed.
3. Perform such duties as assigned by the president or Congregation Council.
4. Be responsible for and perform such duties as required for long-range planning.
5. Provide on-going communication and liaison with associate members.
6. Be expected to succeed the outgoing president.
C11.01.03. The secretary shall:
1. Record proceedings of all Congregation Meetings, Congregation Council, and Executive
Committee meetings, which shall be preserved permanently in the archives of the
congregation.
2. Keep attendance records of each Congregation Council meeting.
3. Assist the president on agenda items, calling attention to matters deferred or referred to
committees/ministries for further study and recommendations.
4. Keep a record of this congregation’s constitution, bylaws, and continuing resolutions.
5. Keep a current record of all officers, Congregation Council, and committee/ministry
members elected by this congregation together with the respective terms of office.
May 2014 13 *ELCA Required Provision
6. In advance of every Congregation Council meeting, provide members with the draft
minutes of the previous meeting.
7. Perform other duties as directed by the president or the Congregation Council.
8. Assure a quorum is present for Congregation Council meetings and Congregation
Meetings.
9. Be responsible for obtaining the current roster of voting members prior to each
Congregation Meeting.
10. Coordinate the counting of ballots at Congregation Meetings.
11. Responsible for the official correspondence of this congregation, including items
specified in *C6.05.b., *C6.05.e., *C9.14., *C16.04., *C17.03., *C17.04.
C11.01.04. The treasurer shall:
1. Maintain and keep accurate records and accounts of this congregation’s financial
condition in accordance with generally accepted accounting principles.
2. Make payment of all expenses authorized by this congregation or the Congregation
Council. The treasurer is empowered to sign all checks on behalf of this congregation.
Any Request for Disbursement form that is submitted for an amount greater than
$1,000.00 shall be signed by the requesting individual and the president or any other
person designated by the Congregation Council before the treasurer proceeds with check
generation.
3. Be empowered to sign purchase contracts on behalf of this congregation up to a limit of
$1,000.00. Any purchase contract above this $1,000.00 limit shall be signed by the
president or any other person so designated by the Congregation Council.
4. Shall assist the Finance Committee in developing the annual budget for this congregation
with input from the chairpersons of the congregation committees, ministries, and
managers. After discussion and approval of the Congregation Council, the treasurer, or
designee, shall present the annual budget at the November Congregation Meeting.
5. Render a full written report of this congregation’s financial condition at the monthly
Congregation Council meetings and at the May Congregation Meeting.
6. Prepare and submit the financial records to the audit committee at the end of the year.
7. Assure that all specifically designated or restricted funds are distributed properly.
8. Recommend financial policies and procedures in the handling of this congregation’s
financial records and transactions.
9. Oversee the duties and responsibilities of the financial secretary in the absence of such
an office/individual.
10. Open the non-personal financial records of this congregation to inspection by any
Congregation Council member.
11. The treasurer shall not participate in the counting of the offering of this congregation.
12. The treasurer may appoint, with the approval of the Congregation Council, an assistant
treasurer(s). The assistant treasurer(s) shall act as the treasurer in the treasurer’s absence
and perform other duties as assigned by the treasurer.
13. Perform any and all other duties as directed or assigned by this congregation or the
Congregation Council.
C11.02. The congregation shall elect its officers of the Congregation Council and they shall be
the officers of this congregation.
C11.02.01. The election of the officers of the Congregation Council and the terms of office are identified
in Chapter 12.
CHAPTER 12. CONGREGATION COUNCIL
C12.01. The voting membership of the Congregation Council shall consist of the four officers
of the congregation, and the seven chairpersons of committees/ministries on the
Congregation Council as designated in the bylaws. With approval of the Congregation
May 2014 14 *ELCA Required Provision
Council, additional members may include a youth and a young adult. Any voting
member of the congregation may be elected, subject only to the limitation on the length
of continuous service permitted in that office. A member’s place on the Congregation
Council shall be declared vacant if the member a) ceases to be a voting member of this
congregation or b) is absent from three successive regular meetings of the
Congregation Council without cause. Consistent with the laws of the state in which this
congregation is incorporated, this congregation may adopt procedures for the removal
of a member of the Congregation Council in other circumstances.
C12.01.A06. A member of the Congregation Council who is absent without cause from two consecutive
meetings shall be contacted by the president of this congregation. (Cause shall consist only
of physical incapacity—such as accident or illness). If this occurs for a third consecutive
month, or if there is absence from a majority of meetings in a twelve-month period, the
Congregation Council shall declare the position open. A member may use live audio or
video means as a method of attending a meeting of the Congregation Council.
C12.02. The members of the Congregation Council except the pastor shall be elected at the
May Congregation Meeting. Their term of office shall be for two years, with the term
of office beginning on June 1 and ending on May 31. Newly elected Congregation
Council members shall be installed prior to the date they assume office.
C12.02.01. A member of the Congregation Council shall:
a. Be elected for two year terms on a staggered basis as follows:
COUNCIL POSITION YEAR OF ELECTION
President Odd Numbered
Vice President Odd Numbered
Secretary Even Numbered
Treasurer Even Numbered
Chairperson of Congregational Life Even Numbered
Chairperson of Education and Youth Even Numbered
Chairperson of Evangelism/Outreach Odd Numbered
Chairperson of Property Management Even Numbered
Chairperson of Social Ministry Odd Numbered
Chairperson of Stewardship Odd Numbered
Chairperson of Worship and Music Even Numbered
b. Hold no more than one position on the Congregation Council at a time.
c. Serve no more than two (2), two-year terms as an officer or chairperson of the same
congregation committee/ministry without a break of at least one year. An exception is
made for the treasurer, who may serve three consecutive two-year terms.
d. Serve no more than six (6) consecutive years on the Congregation Council without a
break of at least one year.
e. Not be appointed to fill a vacant position on the Congregation Council during the one
year break in service from the Congregation Council.
f. Not be a paid employee of this congregation.
C12.02.02. Qualifications for voting membership on the Congregation Council shall include such
practical qualifications as are needed in administering the office or committee/ministry.
C12.02.03. The pastor shall be an ex-officio (non-voting) member of the Congregation Council.
C12.02.04. Voting by proxy or by absentee ballot shall not be permitted.
C12.02.A06. An unexpired term of less than one year shall not be considered a term of office.
C12.03. Should a member’s place on the Congregation Council be declared vacant, the
Congregation Council shall elect, by majority vote, a successor until the next annual
meeting in which Congregation Council elections are normally held. Individuals who
have served less than one-half of a regular term shall be eligible for nomination and
possible election to a full term.
May 2014 15 *ELCA Required Provision
C12.04. The Congregation Council shall have general oversight of the life and activities of this
congregation, and in particular its worship life, to the end that everything be done in
accordance with the Word of God and the faith and practice of the Evangelical
Lutheran Church in America. The duties of the Congregation Council shall include the
following:
a. To lead this congregation in stating its mission, to do longrange planning, to set
goals and priorities, and to evaluate its activities in light of its mission and goals.
b. To seek to involve all members of this congregation in worship, learning, witness,
service, and support.
c. To oversee and provide for the administration of this congregation to enable it to
fulfill its functions and perform its mission.
d. To maintain supportive relationships with the pastor(s) and staff and help them
annually to evaluate the fulfillment of their calling or employment.
e. To be examples individually and corporately of the style of life and ministry
expected of all baptized persons.
f. To promote a congregation climate of peace and goodwill, and, as differences and
conflicts arise, to endeavor to foster mutual understanding.
g. To arrange for pastoral service during the sickness or absence of the pastor.
h. To emphasize partnership with the synod and churchwide organization of the
Evangelical Lutheran Church in America as well as cooperation with other
congregations, both Lutheran and non-Lutheran, subject to established policies of
the synod and the Evangelical Lutheran Church in America.
i. To recommend and encourage the use of program resources produced or approved
by the Evangelical Lutheran Church in America.
j. To seek out and encourage qualified persons to prepare for the ministry of the
Gospel.
C12.05. The Congregation Council shall be responsible for the financial and property matters
of this congregation.
a. The Congregation Council shall be the board of directors of this congregation, and
as such shall be responsible for maintaining and protecting its property and the
management of its business and fiscal affairs. It shall have the powers and be
subject to the obligations that pertain to such boards under the laws of the State of
Hawaii except as otherwise provided herein.
b. The Congregation Council shall not have the authority to buy, sell, or encumber
real property unless specifically authorized to do so by a meeting of this
congregation.
c. The Congregation Council may enter into contracts of up to $2,500.00 for items not
included in the budget.
d. The Congregation Council shall prepare an annual budget for adoption by this
congregation, shall supervise the expenditure of funds in accordance therewith
following its adoption, and may incur obligations of more than $2,500.00 in excess
of the anticipated receipts only after approval by a Congregation Meeting. The
budget shall include this congregation’s full indicated share in support of the wider
ministry being carried on in partnership with the synod and churchwide
organization.
e. The Congregation Council shall ascertain that the financial affairs of this
congregation are being conducted efficiently, giving particular attention to the
prompt payment of all obligations and to the regular forwarding of benevolence
monies to the synodical treasurer.
f. The Congregation Council shall be responsible for this congregation’s investments
and its total insurance program.
May 2014 16 *ELCA Required Provision
C12.06. The Congregation Council shall see that the provisions of this constitution, its bylaws,
and the continuing resolutions are carried out.
C12.06.01. This congregation should encourage the understanding and use of the constitution, bylaws,
and continuing resolutions through new member classes, confirmation classes, and any other
appropriate means.
C12.07. The Congregation Council shall provide for an annual review of the membership
roster.
C12.08. The Congregation Council shall be responsible for the employment and supervision of
staff of this congregation. Nothing in this provision shall be deemed to affect the
congregation's responsibility for the call, terms of call, or termination of call of any
employees who are on a roster of this church.
C12.08.01. The authority to hire and terminate employees resides with the Congregation Council, and
the Congregation Council shall be involved in all related personnel activities. The
Congregation Council delegates to the pastor the responsibility to supervise and recommend
hiring, disciplinary, and termination actions of non- ordained staff.
C12.09. The Congregation Council shall submit a comprehensive report to this congregation at
the semi-annual meeting as specified in the bylaws.
C12.09.01. The Congregation Council shall make recommendations at the May semi-annual meeting of
this congregation relative to its welfare and future program.
C12.11. The Congregation Council shall normally meet once a month. Special meetings may be
called by the pastor or the president, and shall be called by the president at the request
of at least one-half of its members. Notice of each special meeting shall be given to all
who are entitled to be present.
C12.11.01. Meetings of the Congregation Council shall be open to all members of this congregation.
Any person who wishes to make a presentation before the Congregation Council should
request permission from the president in advance of the meeting. The Congregation Council
may also grant the privilege of voice in its proceedings to any member of this congregation.
C12.11.A07. In the event of an emergency situation or in a situation that requires an immediate vote of the
Congregation Council, a vote may take place by either e-mail or telephone. That vote will be
ratified in its entirety at the next regular meeting of the Congregation Council and entered
into the minutes of that meeting.
C12.12. A quorum for the transaction of business shall consist of a majority of the voting
members of the Congregation Council.
C12.12.01. Congregation Council members who will be absent from a Congregation Council meeting
should send a representative to the meeting; the representative will not have voting
privileges.
C12.13 The Congregation Council and its committees may hold meetings by remote
communication, including electronically and telephone conference, and, to the extent
permitted by state law, notice of all meetings may be provided electronically.
CHAPTER 13. CONGREGATION COMMITTEES
C13.01. The officers of this congregation and the pastor shall constitute the Executive
Committee.
C13.01.01. The Executive Committee shall provide executive leadership in the management of the ongoing
activities of this congregation.
The Executive Committee shall:
1. Supervise all committees/ministries of this congregation.
2. Act as personnel committee and mutual ministry committee in the absence of a separate
committee for that purpose.
3. Act as budget and planning committee in the absence of a separate committee for that
purpose.
May 2014 17 *ELCA Required Provision
4. Recommend to the Congregation Council salary and benefit adjustments for pastor and
staff prior to budget preparation each year.
5. Be authorized, when the Congregation Council is not in session, to transact all regular
business of the Congregation Council, with the exception of any matters specifically
circumscribed by continuing resolutions of this congregation or the Congregation
Council. The Executive Committee shall make a report of all actions taken to the
Congregation Council.
6. Recommend revisions to the constitution, bylaws, and continuing resolutions.
7. Evaluate congregation programs, progress toward goals, and congregation problems.
8. Decide on all proposed uses of the property of this congregation to any group or
individual outside of this congregation. Their decisions shall be made consistent with
community needs and the stated purposes of this congregation. Property Use Agreement
forms are available to groups who use the facilities on a regular basis and must be signed
by both parties.
9. The pastor is an ex-officio (non-voting) member of the Executive Committee.
10. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.02. A Nominating Committee of four voting members of this congregation, two of whom, if
possible, shall be outgoing members of the Congregation Council, shall be elected at the
May Congregation Meeting for a term of one year.
C13.02.01. The Nominating Committee shall draft a list of nominees for all positions to be filled by
election at the May semi-annual Congregation Meeting.
The Nominating Committee shall:
1. Be convened by the pastor and/or the president in an advisory capacity. Thereafter, a
chairperson from their midst will be elected and shall preside at subsequent meetings.
2. With input from the secretary, identify which positions need to be filled, as well as the
term of office.
3. Nominate one or more candidates for each office to be filled, including:
a. Executive officers: president, vice president, secretary, and treasurer.
b. Chairpersons of committees/ministries on the Congregation Council: Congregational
Life, Education and Youth, Evangelism/Outreach, Property Management, Social
Ministry, Stewardship, and Worship and Music.
c. Nominating Committee members (four).
d. Other offices which may be specified by the bylaws of this congregation.
4. Ask each candidate to serve the full term of office if elected.
5. Announce the nominees and their qualifications to this congregation with the notice of
the May semi-annual Congregation Meeting.
6. Accept nominations from the floor providing that the nominee is present at the meeting
to deliver his or her qualifications and consent to serve.
C13.02.02. The Nominating Committee shall nominate a minimum of one male and one female Synod
Assembly representatives for election at the November semi-annual Congregation Meeting.
C13.03. An Audit Committee of three voting members shall be elected by the Congregation
Council. Audit Committee members shall not be members of the Congregation
Council. Term of office shall be three years, with one member elected each year.
Members shall be eligible for reelection.
C13.03.01. The Audit Committee shall provide oversight review of the congregation’s accounting and
financial reporting, internal control systems, and audit functions.
The Audit Committee shall:
1. Examine and review accounts and financial records of this congregation.
2. Report its findings in writing to the Congregation Council.
3. Recommend changes and improvements in the handling of cash and financial
May 2014 18 *ELCA Required Provision
transactions.
4. Verify that this congregation complies with Federal and State tax laws and regulations.
5. Examine insurance policies for appropriate coverage.
6. Inspect and examine securities and investments.
7. Recommend to the Finance Committee to secure outside help on a fee basis from an
independent accounting firm or auditors if needed.
8. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.04. A Mutual Ministry Committee (in the absence of a mutual ministry committee, the
duties shall be fulfilled by the executive committee) shall be appointed and elected as
specified in the bylaws.
C13.04.01. A Mutual Ministry Committee may be formed if it is deemed necessary by either the pastor or
the Congregation Council. The committee shall include four voting members of the
congregation. Two members shall be appointed by the pastor and two members elected by
the Congregation Council. Term of appointed shall be determined by mutual agreement
between the pastor and the Congregation Council. The committee shall affirm and strengthen
the mission of the congregation and the ministry of staff. The committee shall:
1. Listen, confer and dialogue with the pastor and the elected leaders as needed.
2. Facilitate the pastor's relationship with other congregational and committee members.
3. Be a bridge or link to others for the pastor.
4. Be prepared to handle and mediate conflicts in the relationships among the staff or
between staff and members of the congregation. Listen to the concerns without input
or criticism.
5. Maintain openness, honesty and trust in interpersonal relationships.
6. Provide a platform for dialogue about the ministry and the direction of the congregation.
7. Develop opportunities for open communication about expectations, attitudes and
concerns in the congregation, staff and the community at large.
8. Identify early warning signs of misunderstandings.
9. Conduct business in an open and forthright manner, reporting monthly to the
Congregation Council.
10. Handle information regarding the congregation and/or its matters respectfully, sensitively
and confidently when necessary.
11. Submit to the Finance Committee a budget request for the coming year's work in the
appropriate form at the time requested.
C13.05. When a pastoral vacancy occurs, a Call Committee of six voting members shall be
elected by this congregation. Term of office will terminate upon installation of the
newly called pastor.
C13.05.01. The Call Committee shall coordinate the process to call a new pastor for this congregation.
The Call Committee shall:
1. Study this congregation’s mission and pastoral needs and share the results with the
synod.
2. Receive from the transition team descriptive information about this congregation, i.e.,
history, pictures of this congregation’s grounds, directory, map, congregational mission
statement, annual reports, and other pertinent information.
3. Receive recommendations of nominees from the bishop for study.
4. Evaluate pastoral candidates by interview and other means; furnish information about
this congregation and its mission to each candidate.
5. Recommend one candidate to this congregation at a special Congregation Meeting called
for that purpose.
6. Submit to the Finance Committee a budget request for the call process in the appropriate
form and as needed.
May 2014 19 *ELCA Required Provision
C13.06. Other committees of this congregation may be formed, as the need arises, by decision
of the Congregation Council.
C13.06.A06. A Finance Committee of four voting members shall be appointed by the president and
approved by the Congregation Council. Term of appointment shall be for two years and
members are eligible for reappointment. The Finance Committee shall support the ministry
of this congregation through financial planning and oversight.
The Finance Committee shall:
1. Review the receipting and disbursement of congregational funds to make sure they are
efficiently conducted.
2. Assist the treasurer in maintaining financial records in accordance with generally
accepted accounting principles.
3. Work with appropriate congregation individuals in maintaining an adequate insurance
program for this congregation.
4. With input from congregation chairpersons of committees/ministries and managers,
prepare the annual budget for this congregation. After review, revision, and approval by
the Congregation Council, present the budget at the November semiannual
Congregation Meeting.
5. Be responsible for the selection of banking and investment opportunities of this
congregation with the approval of the Congregation Council.
6. Maintain a current record of financial policies and procedures.
7. Provide other support as requested by the Congregation Council.
8. Be responsible for the selection of an outside accounting firm or auditors if needed.
C13.07. Duties of all committees/ministries of this congregation shall be specified in the bylaws
and continuing resolutions.
C13.08. The pastor of this congregation shall be ex officio a member of all committees and
boards of the congregation. The president of the congregation shall be ex officio a
member of all committees and boards of the congregation, except the Nominating and
Mutual Ministry committees.
C13.11. Congregation Council committees/ministries.
The Congregation Council committees/ministries are an integral part of the
congregation organization to which are assigned the responsibilities for major,
identified ministries of this congregation.
C13.11.01. Each committee/ministry shall be responsible to this congregation and will report to the
Congregation Council. The activities of each committee/ministry shall be reviewed by the
Congregation Council to assure conformity with the overall mission of this congregation.
C13.11.02. The committees/ministries of the Congregation Council, which shall function in cooperation,
coordination, and collaboration, are:
a. Congregational Life
b. Education and Youth
c. Evangelism/Outreach
d. Property Management
e. Social Ministry
f. Stewardship
g. Worship and Music
C13.11.03. The purpose and responsibilities of the Congregation Council committees/ministries shall be
enumerated in continuing resolutions.
C13.11.A06. Congregational Life
Congregational Life shall be responsible to provide ways to strengthen the fellowship
between congregation members spiritually and socially; to integrate new members into the
life of this congregation; and the general up-building of mutual cooperation, trust and
enjoyment among the members of this congregation.
May 2014 20 *ELCA Required Provision
To fulfill this purpose, Congregational Life shall:
1. Plan, supervise, and implement gatherings of this congregation through the year which
will further the goals of this congregation and encourage fellowship.
2. Maintain contact with congregation committees/ministries, suggesting to them ways of
furthering the work of their committees/ministries through fellowship and requesting
from them suggestions for fellowship activities.
3. Maintain an adequate group of willing workers who will help to plan, coordinate, and
execute the work necessary for the successful accomplishment of fellowship goals, and
coordinate gatherings for funerals and wedding reception.
4. Oversee a team to coordinate the fellowship between Sunday services.
5. Provide for the integration of new members and their families into this congregation
through periodic fellowship nights, dinners, etc.
6. Coordinate the reception of new members: secure fresh leis, assure a council member is
present at the church service, assure pictures are taken and plan a reception for the
new members.
7. Work with the Education and Youth Committee to schedule family oriented activities.
8. Supervise and coordinate the work of the Visitation Team (people in need, sick, and
grieving).
9. Maintain a group of workers willing to assist members in need with meals, cleaning,
shopping, and general assistance as needed.
10. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
11. Responsible for maintaining cleanliness, organization and supplies of the kitchen.
C13.11.B06. Education and Youth
Education and Youth shall be responsible to provide educational programs to all ages that
enable the participants to grow in faith and understanding. To fulfill this purpose, Education
and Youth shall:
1. Coordinate and promote the educational programs offered by this congregation
including Sunday School, confirmation, Vacation Bible School, as well as forums, bible
study, and educational workshops.
2. Arrange for a Sunday School superintendent.
3. Encourage the use of teaching and worship materials published or approved by the
ELCA and seek to introduce periodicals and books of family devotion into the homes of
this congregation.
4. Provide for an adequately supervised nursery during worship and educational events.
5. Supervise and receive reports from the Youth Group Coordinator.
6. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.11.C06. Evangelism/Outreach
Evangelism/Outreach shall be responsible to oversee all evangelism activities of this
congregation, i.e., sharing the Good News with the un-churched and inactive church people.
To fulfill this purpose, Evangelism/Outreach shall:
1. Maintain a visitation program for prospective members as well as inactive members of
this congregation.
2. Affirm active members so that their participation in the life of this congregation is noted
and appreciated.
3. Develop inclusive ministries that shall reach others with the Gospel of Jesus Christ and
invite them to join in the ministries of this congregation.
4. Periodically initiate a study of the surrounding area to develop proper strategies for
outreach.
5. Work with Congregational Life to encourage hospitality for the reception, orientation,
May 2014 21 *ELCA Required Provision
and integration of new members into this congregation.
6. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.11.D06. Property Management:
Property Management shall be responsible to manage the maintenance and development
activities of this congregation’s real property and physical assets. To fulfill this purpose,
Property Management shall:
1. Supervise the ongoing activities and budgets of subcommittees for property maintenance
and property development.
2. Hire contractors for budgeted and authorized maintenance and construction projects.
The Property Management chairperson is empowered to sign construction and
maintenance contracts on behalf of this congregation up to a limit of $1,000.00. Any
contract above this $1,000.00 limit must be signed by the president or any other person
so designated by the Congregation Council.
3. Perform periodic inspections of congregational properties and equipment and
recommend needed repairs, improvements, and replacement to the Congregation
Council.
4. Enlist internal work crews for special cleaning, painting, decorating, landscaping,
improvements, and other projects.
5. Arrange for immediate repairs of an urgent nature and all normal maintenance and
renovations for which budgeted funds have been allocated.
6. Coordinate with the treasurer and Finance Committee on the adequacy of insurance
needs for congregational property and equipment.
7. Coordinate with the Executive Committee on proposed uses of congregational property
by outside groups.
8. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.11.E06. Social Ministry
Social Ministry shall be responsible to recognize, understand, and respond to the needs of
human beings, communities, society, and the whole creation. To fulfill this purpose, Social
Ministry shall:
1. Encourage and promote the expression of Christian faith in daily living.
2. Spread knowledge of this congregation’s local, national, and worldwide ministries.
3. Extend Christian compassion to persons of all ages in need of aid.
4. Encourage the members and organizations of this congregation to be knowledgeable,
supportive of, and participate in the social ministries in which we are involved, such as:
local food bank, Habitat for Humanity, Good Samaritan program, Pregnancy Center,
ELCA World Hunger, domestic and international disaster relief, Lutheran World Relief,
other individuals and situations of need, oversight/liaison with outside groups using the
facilities.
5. Be responsible for "Share a Ride."
6. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.11.F06. Stewardship
Stewardship shall be responsible to nurture the generous response from this congregation
community resulting in a commitment to share our resources of time, talent, and financial
support in response and in proportion to our gifts from God. To fulfill this purpose,
Stewardship shall:
1. Encourage all congregation members to higher levels of proportionate giving for the
Lord’s work.
2. Lead the annual Every Member Visit or similar type program as well as other
May 2014 22 *ELCA Required Provision
congregational efforts which lead to informed and grateful giving.
3. Periodically, or as requested by the Treasurer or the Finance Committee, review the
congregation’s financial position, especially as it relates to actual and budgeted giving
and communicate to the membership significant changes.
4. Periodically inventory the interest, time, and talents of the membership. Encourage and
monitor utilization of these resources in the mission and programs of this congregation.
Disburse the information to the appropriate committee/ministry and pastor.
5. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
C13.11.G06. Worship and Music
Worship and Music shall be responsible to oversee all worship services of this congregation
and all activities directly related to these services in partnership with the pastor and director
of music. To fulfill this purpose, Worship and Music shall:
1. Assist the pastor and Congregation Council in assuring that worship services are
conducted regularly and offer a variety of experiences which are in accordance with the
liturgical practices of the ELCA.
2. Oversee the music program and performance programs of this congregation.
3. Support and assist the director of music so that good relationships with pastor and this
congregation are developed and maintained.
4. Assist in securing a director of music or other musical staff as needed.
5. Initiate annual evaluations of the director of music by the pastor, a representative of
choir, and a representative from the Executive Committee.
6. Recruit supervisors for the following duties: usher, lay assistant, acolyte, altar guild,
opening and closing, sound tech, and communion server. Assure supervisors are trained,
given an up-to-date list of duties and have signed the appropriate Volunteer
Committee/Ministry Worksheet..
7. Assure the supervisors in #6 above conduct separate training meetings at least yearly,
preferably more often.
8. Schedule regular meetings of Worship and Music in order to assure coordination of all
aspects of worship.
9. In conjunction with the pastor and director of music, explore alternate/new forms of
worship, liturgies, and hymns and present to the Congregation Council.
10. Make arrangements for supply pastors as needed.
11. Submit to the Finance Committee a budget request for the coming year’s work in the
appropriate form and at the time requested.
CHAPTER 14. ORGANIZATIONS WITHIN THE CONGREGATION
C14.01. All organizations within this congregation may exist to aid it in ministering to the
members of this congregation and to all persons who can be reached with the Gospel of
Christ. As outgrowths and expressions of this congregation’s life, the organizations are
subject to its oversight and direction. This congregation at its meeting may determine
their policies, guide their activities, and receive reports concerning their membership,
work, and finances.
C14.01.01. A regularly published newsletter shall be mailed or made available by electronic means, as
permitted by state law, to all members of this congregation and interested parties.
C14.01.02. Written descriptions of the purpose, duties, and responsibilities of all organizational
positions (salaried and voluntary), committees/ministries, subcommittees/sub-ministries, task
forces, teams, and other management units shall be developed and maintained. These
descriptions shall be located in the central office of this congregation where they shall be
readily available and appropriately labeled and filed. The office staff shall ensure the
May 2014 23 *ELCA Required Provision
descriptions are completed and current. Missing or inaccurate descriptions shall be referred
to the Executive Committee.
C14.01.03. An organizational chart shall be maintained and updated regularly for this congregation and
attached to the end of this document.
C14.02. Special interest groups, other than those of the official organizations of the Evangelical
Lutheran Church in America, may be organized only after authorization has been
given by the Congregation Council.
CHAPTER 15. DISCIPLINE OF MEMBERS AND ADJUDICATION
*C15.01. Persistent and public denial of the Christian faith, willful or criminal conduct grossly
unbecoming a member of the Church of Christ, continual and intentional interference
with the ministry of the congregation, or willful and repeated harassment or defamation
of members(s) of the congregation is sufficient cause for discipline of a member. Prior
to disciplinary action, reconciliation and repentance will be attempted following
Matthew 18:15-17, proceeding through these successive steps, as necessary: a) private
counsel and admonition by the pastor, b) censure and admonition by the pastor in the
presence of two or three witnesses, c) written referral of the matter by the
Congregation Council to the vice president of the synod, who will refer it to a
consultation panel drawn from the Consultation Committee of the synod, and d)
written referral of the matter by the consultation panel to the Committee on Discipline
of the synod. If, for any reason, the pastor is unable to administer the admonitions
required by paragraphs a. and b. hereof, those steps may be performed by another
pastor chosen by the Executive Committee of the Congregation Council.
*C15.02. The process for discipline of a member of the congregation shall be governed as
prescribed by the chapter on discipline in the Constitution, Bylaws, and Continuing
Resolutions of the Evangelical Lutheran Church in America. If the counseling,
censure, and admonitions pursuant to C15.01 do not result in repentance and
amendment of life, charges against the accused member(s) that are specific and in
writing may be prepared by the Congregation Council, signed, and submitted to
the vice president of the synod. The vice president shall elect from the synod's
Consultation Committee a panel of five members (three lay persons and two
clergy). A copy of the written charges shall be provided to the consultation panel
and the accused member(s). The consultation panel, after requesting a written
reply to the charges from the accused member(s), shall consider the matter and
seek a resolution by means of investigation, consultation, mediation, or whatever
other means may seem appropriate. The panel's efforts to reach a mutually
agreeable resolution shall continue for no more than 45 days after the matter is
submitted to it.
*C15.03. If the consultation panel fails to resolve the matter, that panel shall refer the case in
writing, including the written charges and the accused member's reply, to the
Committee on Discipline of the synod for a hearing. A copy of the panel's written
referral shall be delivered to the vice president of the synod, the Congregation Council,
and the accused member(s) at the same time it is sent to the Committee on Discipline of
the synod. The Executive Committee of the Synod Council shall then select six
members from the Committee on Discipline to decide the case, and shall appoint a
member of the Synod Council to preside as nonvoting chair. Those six members plus
the nonvoting chair comprise the discipline hearing panel for deciding the case. The
Congregation Council and the accused member(s) are parties to the case.
*C15.04. The discipline hearing panel shall commence and conduct the disciplinary
hearing in accordance with the provisions governing discipline of congregation
members prescribed in the Constitution, Bylaws, and Continuing Resolutions of
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the Evangelical Lutheran Church in America.
*C15.05. By the vote of at least two-thirds of the members of the discipline hearing panel who are
present and voting, one of the following disciplinary sanctions can be imposed:
a. suspension from privileges of congregation membership for a designated period of
time;
b. suspension from the privileges of congregation membership until the pastor and
Congregation Council receive evidence, satisfactory to them, of repentance and
amendment of life;
c. termination of membership in the congregation; or
d. termination of membership in the congregation and exclusion from the
church property and from all congregation activities.
*C15.06. The written decision of the discipline hearing panel shall be sent to the vice president of
the synod, the accused member(s), and the Congregation Council as required by the
Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in
America. The decision of the discipline hearing panel shall be implemented by the
Congregation Council and recorded in the minutes of the next council meeting.
*C15.07. No member of the congregation shall be subject to discipline a second time for offenses
that a discipline hearing panel has heard previously and decided pursuant to this
chapter.
*C15.10. Adjudication.
*C15.11. When there is disagreement among factions within this congregation on a substantive
issue that cannot be resolved by the parties, members of this congregation shall have
access to the synodical bishop for consultation after informing the chair of the
Congregation Council of their intent. If the consultation fails to resolve the issue(s), the
Consultation Committee of the synod shall consider the matter. If the Consultation
Committee of the synod shall fail to resolve the issue(s), the matter shall be referred to
the Synod Council, whose decision shall be final.
CHAPTER 16. BYLAWS
*C16.01. This congregation may adopt bylaws. No bylaw may conflict with this constitution.
*C16.02. Bylaws may be adopted or amended at any legally called meeting of this congregation
with a quorum present by a majority vote of those voting members present and voting.
*C16.03. Changes to the bylaws may be proposed by any voting member provided that such
additions or amendments be submitted in writing to the Congregation Council at least
60 days before a regular or special Congregation Meeting called for that purpose The
Congregation Council shall notify the congregation’s members of the proposal with the
council’s recommendations at least 30 days in advance of the Congregation Meeting.
Notification may take place by mail or electronic means, as permitted by state law.
*C16.04. Approved changes to the bylaws shall be sent by the secretary of this congregation to
the synod.
CHAPTER 17. AMENDMENTS
*C17.01. Unless provision *C17.04. is applicable, those sections of this constitution that are not
required, in accord with the Model Constitution for Congregations of the Evangelical
Lutheran Church in America, may be amended in the following manner. Amendments
may be proposed by at least 25 voting members or by the Congregation Council.
Proposals must be filed in writing with the Congregation Council 60 days before formal
consideration by this congregation at a regular or special Congregation Meeting called
for that purpose. The Congregation Council shall notify the congregation’s members of
the proposal together with the council’s recommendations at least 30 days in advance
of the meeting. Notification may take place by mail or electronic means, as permitted
May 2014 25 *ELCA Required Provision
by state law.
*C17.02. An amendment to this constitution, proposed under *C17.01., shall:
a. be approved at a legally called Congregation Meeting according to this constitution
by a majority vote of those present and voting;
b. be ratified without change at the next annual meeting by a two-thirds majority vote
of those present and voting; and
c. have the effective date included in the resolution and noted in the constitution.
C17.02.01. This congregation observes two regularly scheduled (semi-annual) Congregation Meetings
per year.
*C17.03. Any amendments to this constitution that result from the processes provided in
*C17.01. and *C17.02. shall be sent by the secretary of this congregation to the synod.
The synod shall notify the congregation of its decision to approve or disapprove
the proposed changes; the changes shall go into effect upon notification that the
synod has approved them.
*C17.04. This constitution may be amended to bring any section into conformity with a section
or sections, either required or not required, of the Model Constitution for
Congregations of the Evangelical Lutheran Church in America as most recently
amended by the Churchwide Assembly. Such amendments may be approved by a
simple majority vote of those voting members present and voting at any legally called
meeting of the congregation without presentation at a prior meeting of the
congregation, provided that the Congregation Council has submitted by mail or
electronic means, as permitted by state law, notice to the congregation of such an
amendment or amendments, together with the council’s recommendations, at least 30
days prior to the meeting. Upon the request of 25 voting members of the congregation
the Congregation Council shall submit such notice. Following the adoption of an
amendment, the secretary of the congregation shall submit a copy thereof to the synod.
Such provisions shall become effective immediately following a vote of approval.
CHAPTER 18. CONTINUING RESOLUTIONS
*C18.01. The congregation in a legally called meeting or the Congregation Council may
enact continuing resolutions. Such continuing resolutions may not conflict with the
constitution or bylaws of this congregation.
*C18.02. Continuing resolutions shall be enacted or amended by a majority vote of a meeting
of the congregation or a two- thirds vote of all voting members of the Congregation
Council.
C18.02.01. Any and all new and/or amended continuing resolutions shall be timely communicated to the
members of this congregation by the following methods:
a. Incorporated in this Constitution, Bylaws, and Continuing Resolutions.
b. Published in the minutes of the Congregation Council.
c. Included in the next monthly newsletter or made available by electronic means, as
permitted by state law.
d. Updated on the website document.
CHAPTER 19. INDEMNIFICATION
*C19.01. Consistent with the provisions of the laws under which this congregation is
incorporated, this congregation may adopt provisions providing indemnification for
each person who, by reason of the fact that such person is or was a Congregation
Council member, officer, employee, agent, or other member of any committee of this
congregation, was or is threatened to be made a party to any threatened, pending, or
completed civil, criminal, administrative, arbitration, or investigative proceeding.